As you are probably aware, the new EU General Data Protection Regulations (GDPR) come into force from 25 May 2018, when it supercedes the UK Data Protection Act 1998. Significant and wide-reaching in scope, the new law brings a 21st century approach to data protection. It expands the rights of individuals to control how their personal information is collected and processed and places a range of new obligations on organisations to be more accountable for data protection.
GDPR compliance is not just a matter of ticking a few boxes; the Regulation demands that we are able to demonstrate compliance with the data protection principles. This involves taking a risk-based approach to data protection, ensuring appropriate policies and procedures are in place to deal with the transparency, accountablility and individuals’ rights provisions, as well as building a workplace culture of data privacy and security.
With the appropriate compliance framework in place, we will also be able to show you that we are trustworthy, responsible and derive added value for the data we hold.
We currently hold:
- Your Business Address
- Your Name
- Your Business Email and Telephone Number
Your information can be used in the following ways:
- Process your order
- Manage your account
- Inform you about new products and services
- Suggest products we may think relevant to you
- Develop improvements in our services
We do NOT:
- Sell Your Contact Data
- Pass on to any 3rd party your details without your written consent
You can request access to your data record at any time.
You can withdraw your consent at any time.
When someone visits this site we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site.
We collect this information in a way which does not identify anyone. We do not make any attempt to covertly find out the identities of those visiting our website. We will not associate any data gathered from this site with any personally identifying information from any source.
If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
Registration for any form of free information, material, service or contact is not required simply to view the Site. If you elect to register for any free information, material, service or contact, Regent Publicity asks you for information that enables Regent Publicity us to deliver such information, material or service, or to make such contact. You will be registering with Regent Publicity on the form provided and such registration may require you to provide contact information such as your name and email address.
From time to time, we may collect general, non-personal, statistical information about the use of the site, such as how many visitors visit a specific page, how long they stay on that page, and which hyperlinks, if any, they “click” on. We collect this information through the use of technologies such as “cookies” and “IP addresses”, which are discussed in greater detail below. We may also group this information into aggregate visitor data in order to describe the use of the site to third parties, or in response to a government request. However, please be assured that this aggregate data will in no way personally identify you, other list members or any other visitors to the site.
An IP address is a number that’s automatically assigned to your computer whenever you’re surfing the web. Web servers, the computers that “serve” web pages, automatically identify your computer by its IP address. Regent Publicity collects IP addresses for purposes of system administration, to report aggregate information to third parties and to track the use of the site. When visitors request pages from the site our servers log the visitors’ IP addresses. We reserve the right to use IP addresses to identify a visitor or list member when it will enhance the users experience or if we feel it is necessary to enforce compliance with the site’s policies or to protect Regent Publicity, the site, its visitors, our Internet Service Provider partners, the list members or others.
The only tool we regularly use that adds cookies to visitors’ computers is Google Analytics, which includes doubleclick.net. These cookies have the names _ga, _utma, _utmb, _utmc, _utmz, _drt_ and id.
Most web browsers allow some control of most cookies through the browser settings, and most browsers are initially set up to accept cookies. You can reset your browser to refuse all cookies or indicate when a cookie is being sent. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org
From time to time we embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. To find out more please visit YouTube’s embedding videos information page.
Clear Gifs (Web Beacons/Web Bugs)
Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly in HTML files and are about the size of the full stop at the end of this sentence.
We may use clear gifs in our HTML-based emails to let us know which emails have been opened by recipients. This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. If you no longer wish to receive our promotional communications by email, you may opt-out of receiving them by following the instructions included in each communication.
On some pages of this site we may encode clear gifs in order to make use of Google AdWords remarketing facility to show our Ads on other web sites. Each of our Ads that you see on another site will contain a link to enable you to stop seeing our Ads should you not wish to do so in future.
We may store information that we collect through cookies and clear gifs to create a “profile” of your preferences. We may tie your personal information to information in the profile to provide tailored promotions and marketing offers or to improve the content of the site for you. We do not share your profile with, or sell it to, any third parties.
Information Sharing and Disclosure
Based upon the information you provide us, we will use it to communicate with you in response to your inquiries and to provide the services, information and materials you request. We may communicate with you by email or telephone. If you have voluntarily given us your postal address for the purpose of communicating with you by mail, we will use your information to do so.
BULLETINS AND PROMOTIONS
We may provide you the opportunity to opt-in to additional bulletins or promotional communications sent by email. If you have opted in or otherwise qualify to receive these forms of communication, we will use your name and email address to communicate with you. Out of respect for your privacy, we provide you a way to unsubscribe. Please see the “Choice and Opt-out” section.
Email messages may be required to fulfill services to you. You may opt out of these communications, which are not promotional in nature. If you do not wish to receive them you may opt-out and/or deactivate your account by following the instructions included in each communication or by contacting Regent Publicity Support at email@example.com
LINKS TO OTHER SITES
We do not knowingly collect information from children under the age of 13 on the Site or through any services we may provide. If you are under the age of 13, please do not provide any information to us. If we become aware that we have collected information from a child under the age of 13, we will make commercially reasonable efforts to delete such information from our database.
CHANGES TO THIS POLICY
Regent Publicity, South Maltings, 44 Felaw Street, Ipswich, IP2 8SJ